Terms and conditions

Application process, Payment and Fees

  1. Your application will not be considered if you do not provide all supporting evidence requested during the application process.
  2. Upon providing a deposit payment during the Summer School application process, you enter into a contract with the Summer School and confirm that you wish to accept the offer of a place upon your course(s) of choice. You are therefore subject to the terms and conditions of a Summer School booking, as set out this page. 
  3. The social programme activities (described here) are sold separately from a course. If you choose to take part in optional social activities, the additional fee will apply. The full list of the social activities will be provided to you before the programme commences. 

 

Fee reductions

  1. Unless otherwise stated, all fee reductions are applicable to the tuition fee element of the course fee only.
  2. Multiple booking discount: If you wish to study upon a second Summer School course, you will receive a 10% discount on the tuition fees of the cheapest course. The same offer will also apply to any additional Summer School courses selected. Please note that the discount is not cumulative and the 10% tuition fee discount will always be applied to the cheapest course(s) selected. In order to qualify for this discount all courses must be applied for in the same application. No discount will be applied to any accommodation selected to accompany the course booking.

 

Bank Charges

  1. If you opt to provide payment for your Summer School booking by International Bank transfer, please note that the Summer School is not responsible for any bank charges incurred in the transfer of fees. All bank charges, including those incurred overseas and in the UK, are the responsibility of the person making the payment.

 

Cancellations and refunds

Student Cancellations

  1. You will not be permitted to participate in the Summer School if payment is not made in full 30 days prior to your booking commencement date. Late payments entitle us to cancel all relevant bookings. 
  2. In the event that you wish to cancel your Summer School  booking, please see below for an overview of our policy:
     
    Date of Withdrawal Fee Refund 
    Within 14 days of having accepted the offer of a place and providing payment. We will refund all fees paid by you in this payment instalment.  
    More than 30 days prior to the start of your Summer School booking  We will refund any fees by you, less the £50 application fee.   
    Fewer than 30 days prior to the start of your first Summer School booking No refund will be made for any bookings.

     

  3. Please note the below exceptional circumstances, where the request for a refund will be considered on a case-by-case basis: 
    -  
    You can demonstrate extenuating personal circumstances which prohibit you from coming to the UK. (For example, illness and bereavement.) Please note that supporting evidence will be requested.
    - A visa application refusal, for reasons outwith your control. Please note that this does not include unwarranted late visa applications. Supporting evidence will also be required
  4. Please note that we will require written confirmation of your wish to cancel/withdraw your booking

 
Summer School Cancellations

  1. We may cancel your Summer School course if we fail to recruit our minimum level of enrolments or if circumstances beyond our reasonable control prevent us from delivering it. 
    -    If you have received a conditional offer at the time of such cancellation, we will offer you an alternative course or refund in full the fees paid by you (including the £50 application fee).
    -    If you have received an unconditional offer at the time of such cancellation, the Summer School will refund you as above, and –in addition – may also consider reimbursing the cost of visa acquisition and travel arrangements made.
  2. Though the Summer School makes every attempt to avoid any changes to our summer programme, we strongly suggest that you do not make any travel arrangements or private accommodation bookings until you receive an unconditional offer to study at the Summer School. We also strongly advise you to invest in a comprehensive travel insurance policy, to cover costs in the event of such a cancellation. Please see our ‘Insurance’ section.

 

Refund processing

  1. In the event that a refund is successfully requested, you will be reimbursed using the same means of payment as you used to make the payment to us, unless you have expressly agreed otherwise. In any event, you will not incur any fees as a result of the reimbursement.

 

Insurance

  1. The Summer School cannot accept liability for any loss or damage to your property including the transfer of computer viruses to your equipment. You are advised to insure your property against such risks.
  2. The University does not provide insurance for students. You are recommended to investigate insurance appropriate to you that covers your personal possessions, medical and repatriation expenses (if you are not covered in the UK) and cancellation to cover any fees and travel costs.

 

Accommodation

If your Summer school package includes accommodation then you are required to comply with the following additional terms and conditions:

 

Accommodation - General

  1. Accommodation bookings will commence the Saturday before the start of your course, and will end the Saturday after your course finishes. You will be able to check-in to your accommodation from 2pm onwards on the Saturday of your arrival, and will be requested to check-out of your accommodation by 10.30am on the Saturday of your departure.
  2. If you require accommodation for outwith this timeframe, the Summer School is not obliged to arrange this on your behalf.
  3. Should you decide to arrive in Edinburgh before or after your official Summer School accommodation start date, you may be able to book accommodation on campus at a special rate for Summer School students.  This is subject to availability and is bookable directly with the accommodation provider.  Please note that you will be required to move in or out of your Summer School accommodation on your official accommodation start and end dates and that any booking for additional days is separate and extra to your booking with the Summer School.

 

Accommodation – Bed and Breakfast (Pollock Halls)

  1. Parking: Limited car parking is available at Pollock Halls at no charge; permits are provided upon arrival. There are no parking facilities available at the Kenneth MacKenzie or Richmond Place Apartments.
  2. Bedding: all towels and bed linen are supplied and changed as necessary.
  3. Animals: No animals are allowed on University premises with the exception of guide dogs; if you are bringing a guide dog, please notify the Summer School team via through our online contact form.
  4. Fire regulations: You will be required to familiarise yourself and comply with all fire regulations and evacuation procedures at the property where you are staying. Any malicious activation of fire alarms will result in an imposed penalty – this may include immediate termination of the booking and eviction from the property.
  5. Smoking: Please note that all of our properties have a strict non-smoking policy.
  6. Mail deliveries: Please note that - due to the number of bedrooms we administer and the size of our site - we are unable to accept any deliveries or mail for guests before or during their stay without prior notice of its arrival. If you are expecting mail to be delivered to us in your name, please notify us in advance by emailingbed.breakfast@ed.ac.uk  quoting your reference number and the nature of the item to be delivered.

 

Accommodation – Self Catered

  1. Parking permits are issued at some of our sites for cars only (no transit vans or mini-buses.) Permits are valid for the site shown on the permit and not the University of Edinburgh as a whole.
  2. Mobility: please notify the Summer School team of any guests with mobility issues via our online contact form
  3. Bedding is supplied but you will be responsible for providing your own towels. You will be required to launder your towels yourself; there are coin-operated laundry facilities available for you to use.
  4. Animals: With the exception of assistance dogs, no animals are allowed in our self-catered accommodation.
  5. Occupancy: Self-catered accommodation may not be occupied by more guests than there are beds in the flat. Over occupancy of any accommodation will result in an immediate termination of the booking.
  6. Fire regulations: You will be required to familiarise yourself and comply with all fire regulations and evacuation procedures at the property where you are staying. Any malicious activation of fire alarms will result in an imposed penalty – this may include immediate termination of the booking and eviction from the property.
  7. Cleaning charges and inspections: All accommodation should be left in a clean and tidy condition on departure, with all dishes washed and rubbish removed. We reserve the right to carry out routine inspections of the accommodation during your stay. Any flats found to be in an unacceptable condition may receive a penalty charge.
  8. Smoking: Please note that all of our properties have a strict non-smoking policy.
  9. Keys: You will be charged £25 to replace any lost keys. If a lock change is required, this charge will increase to £75.

 

The Code of Student Conduct 

If you are accepted to study upon a Summer School course, you will be required to comply with the University’s Code of Student Conduct. This code sets out expectations for student behaviour and also the procedures used by the University in order to resolve matters when students' behaviour is unacceptable. If you breach any of the terms set out in the Code of Student Conduct then these you may be withdrawn from the Summer School Programme and any associated accommodation bookings.

 

Your data

The University may use any information which you provide during the application process to compile statistics that may be published or passed to a governmental or regulatory body.

Complaints

Any complaints about the Summer School programme should be made in writing and sent (via email) to summerschool@ed.ac.uk. Formal complaints will be dealt with in accordance with the University’s complaints procedure. More detail is available from the University's Academic Services.